Task management is at the heart of project management (PM). Every PM solution is (or should) be able to manage tasks, but not every tool does it the same way. This is important because teams and businesses also don't manage tasks in the same way. Some teams need to create one-off to-do lists, others need to create recurring tasks. Some need to track the time of the task, some need to track the speed. If you evaluate products based on the overall "task management" provided by the vendor, without delving into their specific features, you can miss the mark badly. If a tool doesn't match a team, at best you should expect unhappy users - at worst a failed implementation. Small businesses can't afford it either. To help you decide which task management capabilities are right for you, we're taking a closer look at the top vendors in each category in our Project Management FrontRunners quadrant. 1 Here's what we'll cover: Task management feature comparison Trello cam project monday.red pavilion Task management feature comparison The table below compares the out-of-the-box* task management capabilities of the top products in each quadrant of our PM FrontRunners. This comparison can show you the similarities and differences between the solutions so you can find the features that work best for your workflow. Task management function featur
Trello cam project monday.red pavilion Import tasks from .csv or other tasks/PM solutions Convert emails to tasks with project-specific email addresses looks like a physical list of to-do items The UI looks and acts like a spreadsheet ooks like a task board i.e. Scrum or Kanban Gantt Chart or Timeline ViewCreate subtasks Assign users and due dates to subtasks Set tasks to repeat automatically on a recurring schedule Set predecessors and related tasks, their duration and any lag/float between them Give an estimated level of effort (for example, time and cost, or time and complexity or story points) Display task progress as "percent complete" using percentages, fractions, or shading Automatic time tracking (instead of manually adding time to tasks) Automatic expense/budget tracking (instead of manually adding costs to tasks) Run reports industry mailing list various task criteria, such as outstanding tasks, completed tasks, overdue tasks, speed, and more. *Features that can be added or "turned on" using extensions, add-ons or integrations are not considered "out of the box". Please note: We have removed the following task management functions from the table above because each of the four products is capable of performing these functions: Basic task management features:
Create a task; assign to a user; schedule a due date Add task descriptions and designate tasks as part of the project Assign multiple users to tasks Add file attachments to tasks Add comments to tasks View task history Archive tasks indefinitely instead of deleting them Assign majors to tasks: Add tags/labels to tasks (eg "marketing" or "design"). Displays task status (eg, green for on-time tasks, yellow for at-risk tasks, and red for tasks that require immediate attention). Assign priorities (for example, "flag" or "star" and then reorder based on priority). Move/edit tasks: Use drag and drop or select a status or new name from the drop-down list to move tasks. Move multiple tasks at once by selecting each task, a group of tasks, or duplicating the task list. Select multiple individual tasks and "bulk edit" or assign new names (for example, select multiple tasks and delete or assign to new users). Multiple views: A user-level dashboard or a view of the tasks assigned to them across all projects. Option to view/order tasks by various criteria, including due date, status, priority, etc. A team-level view of workspace activity, the activity feed. View task updates, status changes, and comments/notes left by other users in the team. Manager-level overview of tasks assigned to all resources to monitor assignments (tasks assigned to each user) and view availability. Guest/Guest Access: Invite external guests/clients to collaborate on tasks and set guest/client permissions other: Smart/advanced search or filtering by various criteria including tags/tags, priority, due date, assigned users, etc. Notifications (email or in-app) for various action items, including when tasks are assigned to them, when they are cycled into discussions , when tasks are approaching their due date/deadline date, etc. FrontRunners Score: 8.96 (Capability Score: 4.28; Value Score: 4.96) Deployment:
Cloud-based Reviews: Read user reviews of Trello Trello is a visual project management tool that helps organize tasks and simplify collaboration between users. Tasks are called "cards" and workspaces are called "boards" (i.e. Kanban boards). Users pull tasks across the board into different columns to reflect the appropriate workflow stage for that project (or team or department). It is sold by tier, and paid plans (Business Class and Enterprise) are priced by user. The basic package is free and includes unlimited members, boards, cards and accessories (up to 10MB). Business Class is built on free features including unlimited enhancements (i.e. pre-built extensions/integrations), larger attachments (up to 250 MB) and priority email support (guaranteed one business day response). Enterprise is for larger companies managing multiple teams that need onboarding assistance, enhanced security, and priority email and phone support. The task management features ticked in the table above are available on both Trello's free and paid plans. This solution is very popular due to its simplicity and flexibility. For many users, the lack of bells and whistles makes Trello great. It is not prescribed or designed for any particular vertical, allowing teams from different industries to shape the tool according to their workflow.